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Documents · cases · people · time · events

Paperwork, people and processes — in one calm place.

HRAdocs gives HR teams, associations and growing businesses one platform for forms and e-signatures, request and case workflows, people records, surveys, time tracking and events — plus an app your people will actually open.

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From HRaspirin, makers of benefits enrollment and reconciliation software.

Call it what you call it Requests Incident reports Applications Claims Work orders Complaints Inspections Cases
Use cases

One platform, shaped to how you work.

Turn on the modules you need, rename things to match your world, and start from templates built for teams like yours.

HR teams

From the first signature to the exit interview — every employee document, request and conversation in one place.

  • Onboarding packets built on your own PDFs, signed on any phone
  • Employee records with custom fields, synced from HRaspirin
  • Requests, complaints and investigations with stages, owners and deadlines
  • Engagement, onboarding, manager-feedback and exit surveys, ready to send
  • Policies and personnel files in a permissioned archive
Example · a new hire's first month
  1. Day –7Onboarding packet goes out by email and text
  2. Day –5Forms filled and signed on their phone, saved to their record
  3. Day 1Clocks in at the front-desk kiosk
  4. Day 30New-hire onboarding survey lands; results roll into the dashboard

Hourly & multi-location teams

Time, shifts, incidents and messages for people who aren't at a desk — across every location you run.

  • Time-clock kiosks by location, with schedules and reminders
  • Timesheets and punch-correction requests — and punches that work offline
  • Incident reports filed from a phone, routed with deadlines
  • Two-way text messages to a shift, a site or everyone
  • A site for each location, with one dashboard across all of them
Example · one shift at Location 3
  1. 6:58 amTeam clocks in at the kiosk by the loading dock
  2. 10:15 amA supervisor files an incident report from the floor
  3. 10:16 amThe safety lead is assigned, with a response deadline
  4. FridayTimesheets approved; the report is closed and archived

Associations & nonprofits

Members, volunteers, events, votes and money — without stitching five tools together.

  • Membership applications with card payments and invoices
  • Events with ticket tiers, wallet tickets and kiosk check-in
  • Volunteer and workshop sign-ups from ready-made templates
  • Board elections, policy votes and budget approvals
  • A members-only forum and an installable member app
Example · the annual conference
  1. MarchRegistration opens with member and guest ticket tiers
  2. AprilPaid tickets land in attendees' phone wallets
  3. May 14Self-serve check-in at the door from a tablet kiosk
  4. May 15Event-feedback survey goes out to every attendee

Schools & parent groups

A home for your PTA or parent association that families can install on their phones in seconds.

  • Parent-group app starters with a calendar families can subscribe to
  • Volunteer sign-ups, RSVPs and event check-in
  • Membership forms and dues by card
  • Board votes and quick polls
  • Newsletters by email and text; minutes kept in the archive
Example · the fall fundraiser
  1. Sept 1Volunteer sign-up goes out in the app and by text
  2. Sept 20Reminders reach every volunteer the day before
  3. Sept 21Families RSVP and check in at the gym door
  4. Sept 22Thank-you message and a two-question poll

Service businesses

Cafés, florists, studios and venues: give customers an app, take requests, and get paid.

  • A customer app from templates: menu, booking, catering and contact pages
  • Appointment requests and inquiries routed to the right person
  • Branded invoices and card payments
  • Customer satisfaction and NPS surveys
  • Social posts scheduled ahead, drafted with AI
Example · a catering inquiry
  1. MonA customer sends a catering inquiry from your app
  2. MonIt's assigned to your events lead with a reply-by date
  3. WedBranded invoice sent and paid by card
  4. Next weekSatisfaction survey goes out after the event
The platform

Twelve tools you'd otherwise buy separately.

One login, one record for every person, and one place to see what's due.

Documents & e-signature

Fill and sign your own PDF forms from any device.

Request & case workflows

Stages, owners, deadlines, notes and tasks — named however you like.

People records

Custom fields, groups, Excel import with duplicate detection, HRaspirin sync.

Forms & surveys

Multi-page forms and twelve survey templates, with webhooks.

Time clock

Kiosks, schedules, timesheets and offline punches.

Email & SMS

Campaigns to dynamic lists, with two-way replies and tracking.

Events & registration

Ticket tiers, wallet tickets and self-serve check-in.

Apps for your people

Installable apps from templates, on your own domain.

Payments & invoices

Card payments on forms and events; branded invoice themes.

Votes & approvals

Board elections, policy votes, budget approvals and quick polls.

Community forum

Topics, replies and scheduled posts for your members or staff.

Dashboards & reports

Role-based dashboards and saved reports across every location.

How it works

Up and running without an IT project.

  1. Start from a templateForms, surveys, registrations, votes and apps — already built for teams like yours.
  2. Make it yoursYour names, fields, stages, branding and domain. Turn off what you don't need.
  3. Share a linkPeople fill in, sign, vote, register or install the app. Everything lands in one dashboard.
App builder

An app for your staff, members or customers — without building one.

Pick a template for a business, nonprofit, membership group or event, add your pages, and publish an app people install from a link. No app store, no developers.

Business Nonprofit Membership Events E-commerce
Multi-location

Every location its own site. One view from the top.

Give each location, chapter or department its own branded space, and see people, open requests and setup progress across all of them.

Security & integrations

Ready for your auditor and your IT team.

Single sign-onSAML SSO with your identity provider
Passkeys & two-factorPhishing-resistant sign-in
Audit trailEvery change, who made it, and when
Roles & permissionsCustom roles and permission levels
Your domainCustom domains with automatic HTTPS
API & webhooksConnect payroll, HRIS and the rest of your stack
HRaspirin syncImport employee data straight from HRaspirin
BackupsScheduled backups of every record
Pricing

Pricing built around your team.

Plans depend on how many people you manage and which tools you need. Book a 30-minute demo and we'll walk you through pricing for your organization.

On the call, we'll size your plan by

  • How many people and locations you manage
  • The tools you want to turn on
  • Document storage and texting volume
  • Security needs like single sign-on
Book a demo for pricing

Questions teams ask first

Can we rename things to match how we work?

Yes. Your main workflow takes whatever name you give it — requests, incident reports, claims, applications — and you choose its stages and fields.

Can we bring our existing data?

Yes. Import people from Excel with duplicate detection, or sync employee data from HRaspirin.

Do people need to download an app?

No app store needed. People open a link and add it to their home screen; it installs like an app.

Does it work across several locations?

Yes. Each location can have its own site, and head office sees all of them on one dashboard.

Does it work with our sign-in system?

Staff can sign in with SAML single sign-on, passkeys or two-factor codes.

See HRAdocs in action.

A 30-minute walkthrough of the tools you'd use, set up the way your organization works. No obligation.

30-minute demo, no commitment
Every email answered within 2 business hours
Tailored to how your organization works
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