Dec 13, 2023
eSignature & SMS
Shrink turnaround time, strengthen compliance, and keep employees in the loop
HRAdocs includes a zero-cost eSignature engine and built-in SMS messaging. Together they shrink turnaround time, strengthen compliance, and keep employees in the loop—without adding another subscription. The six tips below show how to put those features to work right away.
Send any Document for Signature in seconds
From My Documents, choose Send for Signature, pick recipients, and click Publish. HRAdocs handles email delivery, link security, and real-time status updates. You skip printing, scanning, and third-party fees while capturing a legally binding signature.
Pre-Fill Fields to Eliminate Errors
Create a Template for offer letters, NDAs, or policy acknowledgments. Add smart fields like Full Name or Start Date that auto-populate from user profiles. Fewer blanks mean faster signing and no re-work later.
Use SMS Reminders to Cut Delays
Enable SMS next to Email in the Send panel. Signers receive a secure text link that opens on any phone—perfect for field employees who seldom check email. Time-stamped delivery receipts prove the message was received.
Automate Follow Ups with Dynamic Deadlines
Set a due date when sending the packet, then turn on Auto-Reminder. HRAdocs pings outstanding signers by SMS and email 24 hours before the deadline, again on the due date, and daily until completion. Documents return days—not weeks—faster.
Track Every Signature in a Single Dashboard
Open View Documents Status to see who has viewed, signed, or stalled. Filter by Overdue to generate a quick report, export it, or share a link with managers. Clear visibility keeps projects moving and auditors satisfied.
Archived Signed Copies Automatically
Once all parties sign, HRAdocs locks the document, applies a tamper-evident hash, and files it under Completed. You can download the PDF or share a secure link with stakeholders, knowing the original is stored safely for future audits.
Conclusion
Put these practices into play and your team will process agreements in hours instead of days—no extra software, no extra cost, and no headaches.
