Archiving Services: Paper to Pixel

HRAdocs turns decades of paper files into a searchable digital library without disrupting your workday. Our team comes to you, scans everything, uploads it to your secure site, and stands by with round-the-clock help whenever you need it. The six points below show how the service pays off from day one.

Full Conversion without the Headache

An HRAdocs specialist arrives on site with portable scanners, boxes, and barcodes. We catalog each folder, digitize every page, and return documents to their original order—or shred them if you choose. Most small offices are fully digitized in a single weekend.

Chain of Custody

Every box, binder, and loose sheet receives a unique ID. Our scanning software records who handled the file, when it was opened, and where it is stored after scanning. This airtight chain of custody protects sensitive data and satisfies audit requirements.

Smart Indexing for Instant Search

Scanned pages run through optical character recognition and metadata tagging. Names, dates, and document types fill searchable fields in your HRAdocs Library, so you can locate a 2009 NDA in seconds instead of hours.

Compliance Made Simple

Digitized records inherit the same retention rules and audit trails as e-signed documents. Automated reminders alert you before retention deadlines expire, and one-click export packages everything an auditor might request.

Always on , Human Support

Questions at 2 a.m.? Call, chat, or email—our support team answers in under two minutes, 24/7, at no extra cost. We’ll walk you through a search, resend a signature link, or restore a file you deleted by accident.

Disaster Proof

All archives live in geo-redundant, compliant data centers with nightly encrypted backups. If your office floods or servers fail, your HR records stay intact, accessible, and recoverable within minutes.

Conclusion

HRAdocs archiving replaces filing cabinets with a secure, searchable vault—and backs it with real humans who never clock out. Say goodbye to paper clutter and hello to instant access, all in a single project.